Executive Assistant - JOBS IN UAE | LATEST JOBS IN DUBAI

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Tuesday, 1 October 2019

Executive Assistant

  • Managing CEO’s email inbox and flagging any urgent messages
  • Maintaining the CEO’s calendar and coordinating workflow and meetings as required
  • Ensuring CEO’s schedule is maintained by performing a gatekeeper role for direct access to CEO’s time
  • Prioritising conflicting needs and handling matters expeditiously and proactively
  • Maintaining office co-ordination and follow up with the CEO’s direct reports and other members of staff
  • Creating and maintaining office documents such as letters, memos, email, reports, spreadsheets, Powerpoint presentations, and other documents with particular attention to accuracy
  • Handling all purchase orders on behalf of the Executive Office (using Oracle)
  • Answering and making telephone calls on behalf of the CEO
  • Advance preparation of papers and materials for CEO’s meetings
  • Maintaining electronic and paper filing systems, including keeping contacts list up to date
  • Preparing responses to correspondence containing routine inquiries
  • Preparing agendas, minutes and making arrangements for working group or other meetings
  • Making travel arrangements and logistics
  • At all times promoting the CEO’s office in a professional manner
  • Developing and maintaining good working relationships with all stakeholders, relevant local governmental organisations and external business contacts
  • Assisting other senior members of the Executive Office if required
  • Assisting the wider Tamkeen team on special projects/events