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Wednesday, 25 September 2019

Office Manager


Position at Hill+Knowlton Strategies
Hill + Knowlton is looking for an Office Manager to join our team in Dubai.

Basic Function
Responsible for the organisation and coordination of office operations, procedures and resources to facilitate organisational effectiveness and efficiency. 
Duties and Responsibilities 
  • assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
  • allocation of resources to enable task performance
  • coordinate office staff activities to ensure maximum efficiency
  • evaluate and manage staff performance
  • help HR recruit and select office staff
  • organise orientation and welcome packs for new staff members
  • coach and discipline office staff
  • design and implement filing systems
  • ensure filing systems are maintained and current
  • establish procedures for record keeping
  • monitor record keeping
  • ensure security and confidentiality of data
  • design and implement office policies and procedures
  • ensure office policies and procedures are being adhered to
  • analyse and monitor internal processes
  • implement procedural and policy changes to improve operational efficiency
  • prepare operational reports and schedules to ensure efficiency
  • monitor and maintain office supplies inventory
  • review and approve office supply acquisitions
  • maintain a safe and secure working environment
  • handle customer inquiries and complaints
  • Act as P.A. of GM
  • Assist with HR & Finance related tasks
  • Show initiative, positive attitude & professionalism 
Staff/Self Development 
  • Become proficient with H&K infrastructure resources (i.e.
  • Pursue every career development opportunity related to his/her career advancement.
  • Participate in H&K training programs
  • Firm Promotion
  • Project positive image of H&K at all times 
Key Competencies
  • communication skills
  • problem analysis and assessment
  • judgment and problem solving
  • decision making
  • planning and organising
  • work and time management
  • attention to detail and high level of accuracy
  • delegation of authority and responsibility
  • information gathering and monitoring
  • coaching skills
  • initiative
  • integrity
  • stress tolerance
  • adaptability
  • teamwork and collaboration
  • achieve personal monthly goals and targets